What is the True Cost of an Eviction?

Being the CEO of a real estate services website that offers tenant screening, I am obviously a huge proponent of tenant screening. As you may already know an eviction can cost an investor thousands of dollars, but I also wanted to look at the nonmonetary costs of an eviction and see which is a greater liability to the landlord and to the community.

COSTS TO THE LANDLORD

Monetarily, an eviction can cost a landlord:

• Lost rent (typically two-three months of rent during the eviction proceedings, sometimes longer)

• Make Ready Costs (to get the apartment ready to rent) between $500-$2,000

• Lost time to lease (an additional one month of revenue)

• Concessions given to a new tenant and/or advertising (1/2 month)

• Legal Fees to Attorneys ($200-$750)

• Court Costs ($100-$300)

Perhaps you’re planning on charging the tenant for all of your eviction fees. You might be pushing your luck as many tenants are uncollectible. In fact, there may not be any money to collect. After all, if they had the money, then they would have paid the rent. So even if you win the court battle, it’s still on you to pay those costs.

You may think to yourself that’s ok, you’ll get it from them later when they are able to pay up. Maybe you’ll hire a debt collector to follow up with them. The problem here is that the debt collector is going to pocket 60% of what is collected, which is typically only a small percentage of what is actually owed. So you’re still left with a loss of potentially thousands of dollars.

Obviously, these numbers will vary depending on your rent price, county, and whether or not your tenant vacates willingly. From what I’ve heard from other landlords, tenants do less malicious damage if you go through the court system.

As you can see these costs add up quickly.

COSTS TO YOUR COMMUNITY

A bigger impact is what evictions can do to a community. Within the immediate apartment community, an eviction may tend to make the other residents unsettled. They look at the ownership as someone they trust to protect the community in which they live. Evicted tenants typically don’t have a vested interest in the community, and if it occurs on more than one occasion, your current long-term residents may start looking to move. They may be worried about who you will decide to be their neighbor and if you as the landlord are actually screening a potential resident.

Your property is an investment, but to your residents it is a home of which they are proud. They will talk within the local community and these folks can be your best source for marketing which helps keep your investment stable.

The opposite can be true though, if you chose not to screen people properly and you are having a heavy turnover of residents or crime. Especially if there’s police presence, your residents will be telling that story around the community and in turn you can spend more on marketing to find new renters.

It’s difficult to place a monetary value on the financial loss due to having unhappy residents. We all know that creating a community that you are excited to be a part of will make it a lot easier to pick up that piece of paper and put it in the trash, because you take pride in where you live. The value of a good, loyal tenant that does not want to move, and cares about the property has been well documented, but hard to define monetarily. It is always good business to find and keep a good tenant.

11 Types of Common Notices for Managing Rental Property

Managing a rental property involves knowing when to send out notices in order to communicate with tenants and protect yourself legally as a landlord or property manager. Whether you have a tenant who has failed to pay rent or need to let a tenant know about upcoming renovations, it’s important to familiarize yourself with the types of notices property managers and landlords send out.

  1. Notice of Repairs – This type of notice informs tenants that repairs or renovations will be made on the property on a certain day. It also lets tenants know about any outages that will occur, such as having the electricity shut off.

  2. Notice to Enter – With this type of notice, landlords let tenants know that they will be entering the property. Whether landlords are doing an inspection or checking on repairs, most states require this notice to be sent to tenants at least one day before visiting the property.

  3. Notice of Lease Amendment – This notice informs tenants that there has been a change to their lease. If the change was negotiated between the landlord and tenant beforehand, this serves as a formal document stating that the lease has been amended.

  4. Notice of Rent Increase – This type of notice announces an upcoming rent increase that will take effect on a certain date. These notices must be sent to tenants between 30 and 60 days before the new rent takes effect, depending on state laws.

  5. Offer of Renewal – This notice lets tenants know that their lease will expire on a certain date and provides them with a renewal offer.

  6. Notice of Non-Renewal – With this type of notice, landlords let tenants know that their lease is set to expire on a certain date and will not be up for renewal. It also includes a date by which tenants must vacate the property.

  7. Unconditional Quit Notice – With this type of notice, landlords let tenants know that their lease is being terminated within a certain period of time for a specific reason, such as illegal activity or major property damage. Tenants do not have the opportunity to remedy the situation.

  8. Notice of Intent to Dispose of Abandoned Personal Property – This notice announces that tenants must pick up their personal property or it will be disposed of. Some states require advance notice, such as 30 days, while others do not.

  9. Notice of Returned Payment – This notice informs tenants that their rent payment was returned due to insufficient funds. It also typically includes a returned check fee that the tenant is responsible for paying.

  10. Notice to Pay or Quit – This type of notice gives tenants a certain number of days to pay rent that is overdue or risk having their lease terminated. The amount of time you give tenants to pay up varies by state.

  11. Notice to Cure or Quit – This notice gives tenants a certain number of days to fix a violation, such as having pets that are not allowed or unapproved roommates, or risk having their lease terminated. This only applies to violations of clauses or conditions included in the lease agreement.


Avoiding Scam Artists: Tenants Who Tell a Story

It’s not every day that you imagine the landlord as a victim, but it can and does happen all the time. Find out how a prospective tenant can take advantage of you and ways to prevent it.

We want to see the best in everybody. Often we go out of our way to help others. In some cases it’s as simple as opening the door for somebody with their hands full, or you may on rare occasions lend somebody $20 not expecting anything in return. Things that contribute to this behavior are social norms for people to be “nice” to one another. One of the realities about human behavior is that we are “wired” to closely follow social norms. It can be very hard to deviate from social norms as this causes significant stress. Psychologically speaking, not following a particular social norm can internally feel like you’re putting yourself outside of that society. So we generally avoid breaking social norms. In a twisted way, this can be used by criminals to get people to be overly trusting and helpful only to later be scammed.

When finding a place to rent, criminals will try a great number of techniques to pressure you into trusting before verifying. Starting out, they’ll tell the landlord that they are in a big hurry of some kind to rent into an apartment. This will be at least a five minute sad story about the hard times they’ve had. This helps to build in you a sense of urgency. At the next stage they’ll compliment you on small things you do or say; affirming to you that you are a nice person. The equation has been set (you’re a nice person) + (this guy needs help) + (social norm priming for helping behavior) = (you make the decision to help this person in some way). You might even reason to yourself that this person requires special considerations because of the tough times they have been through despite having a strict screening policy.

The next stage is indeterminate in length. You won’t be asked outright to rent to them without screening them unless they thought they have had you primed enough to do so. Instead they’re going to feel you out, making smaller requests from you first and then building up from there. When you make concessions for small requests, you’re more likely to make concessions to larger requests afterwards. They might ask you if they can take the rental application home and bring it back to you at a later date, explaining that they don’t have all of their information with them. This gives them the opportunity to forge information. Or on the reverse side, they may have all of their “references” lined up and they’re hurrying you to make the calls right away without taking your time to do your research. If three people confirm to you over the phone that the prospective tenant is good, you’ll have a hard time, in the moment, thinking critically about the situation. You might overlook critical questions such as, “were the people I just spoke to really the previous landlord(s)?”

Other potentially problematic tenants will hide in plain sight. The story, personal compliments, and plea for help may simply be to prime you to overlook the problem elements after you have screened them. Let’s say you screen them right on the spot and the report comes back with some criminal hits and credit issues. Now that you’ve spent so much time talking with the tenant, they may just be able to explain away the bad report. They’ll ask you to just “hear them out.” The more time that you spend listening to their story, the more likely you are to lease to them. Psychologically, the more time you spend interacting with something/someone, the more likely it is that you’re going to have a liking for that entity.

The best way to avoid a scam artist is not to give them the opportunity to talk you into the scam in the first place. Screening a tenant is a very simple process. You set standard criteria by which you are going to screen your tenants, you gather the appropriate information from the tenant, run the screening report, and then you make a decision to lease to the individual based on whether or not they have met the criteria. That’s all there is to it. When they tell you a sad story, simply explain to the tenant that the property management company has a procedure it has to follow to ensure a great community of residents and wish them the best of luck in their apartment search.

Meet Joe Killinger of Pono Asset Management in Brentwood

Today we’d like to introduce you to Joe Killinger.

Thanks for sharing your story with us Joe. So, let’s start at the beginning and we can move on from there.
Like many before me I decided to move out to California to seek my fortune. I packed my car and left a small farming town in Nebraska, skipping the last couple years of college to seek work.   Unfortunately, an unexpected car repair on the drive to California, quickly ate through my nest-egg, so I needed to make money right away, but had no real experience.   I took the first jobs I found, a sales position at Stride-Rite shoes in Laguna Hills mall selling children’s shoes during the day, and working in telemarketing most nights. My passion has always been real estate, so I began working on getting my real estate license during my free time (I had a lot of that, since I really didn’t have any disposable income at the time) and received my license shortly thereafter.

After receiving my license I started working in real estate, primarily construction. From that base I learned how to create value for properties, by either adding on, or remodeling them. I started to invest with others (through sweat equity) they would invest their funds, I would invest my time and work to create value. We would acquire single family homes and expect to flip (“sell them for a profit”) within 6 months. Eventually, the market went South and there wasn’t much demand for home sales.  Looking for opportunities in real estate I started working at Kennedy-Wilson, Inc., at that time, a real estate auction company.

At Kennedy-Wilson I learned about sale and marketing (my first position at the company was an on-site sales/marketing agent).  After my stint of on-sites sales and marketing I was transferred into the corporate office to work in the closing department where  I met my current business partner, George Pino (who is now the CEO of one of our companies, Commercial Brokers International, Inc.). Our relationship there was short lived, as he laid me off soon thereafter. A couple of months later he was laid off as well, and contacted me to see what work was available for people with our skill set. I had just started with a company called The Sands Group (owned by Fred Sands), which was a start-up real estate auction company. We decided to partner up to help get this start-up going, it was early 1993. Through hard work, persistence, and luck, we soon became the 2nd largest real estate auction company in the Western region within 18 months. After operating the company for six years, Fred sold his entire operations to N.R.T. (a subsidiary of Realology, and the nation’s largest residential real estate brokerage company), who subsequently decided to shut down our real estate auction division.

During this time, George and I started to invest in multi-family properties. I came up with the idea for Learning Links Centers, a socially responsible investment company. The model for Learning Links Centers was essentially to create communities through educational opportunities, and borrowed heavily from my experiences of growing up in Wolbach Nebraska, a small town of 283 people, where if I needed help with school work, I could just go to my teacher’s house and knock! We invested in low to moderate income neighborhoods, took a unit off the market and converted it into what we called a resource room (a room with computers, internet service, educational software and a mini-library with books and games. Additionally, we would discount the rent of a percentage of the units and offer the units to accredited school teachers, who would in turn tutor the children that lived in the building 2.5 hours a day, 4 days a week.

As we were growing this concept, we were approached by DBL Realtors in Los Angeles (a large residential real estate brokerage company) to start their Commercial Real Estate division. The owner of DBL Realtors became an investor in Learning Links Centers, as well as a mentor. Within a few years DBL Realtors had grown quite large and was subsequently sold to, yes you guessed it… N.R.T., who was licensed to do residential real estate. We were notified soon thereafter that the commercial division was being closed down, giving us just 3 weeks notice.   After having two companies that we helped build sold and us without jobs again, we decided to no longer build a company for someone else but to maintain that control, and opened our own real estate brokerage company, Commercial Brokers International (“CBI” www.cbicommercial.com)

Taking what we learned from our mentor, we designed CBI to address what we felt was missing in the Commercial Real Estate (CRE) industry. CBI initially stood for Client’s Best Interests, and with that in mind, we also realized that the agents that worked under the CBI umbrella were also our clients. Everything was designed or implemented to create a team atmosphere that first and foremost placed our fiduciary duties to our clients above everything else. From there we realized that many of our clients were struggling with their property management company, and since we had been managing our own investments for nearly a decade by then, we created LLC Property Management (www.llcpm.com), a fee based property management company with the same core values as CBI.

As our investments grew, we expanded Learning Links Centers into other submarkets, including Dallas, TX. After our first acquisition in Dallas, we quickly learned a new term in Dallas property management… skips. A skip (or a skipper), is what the property management company calls someone who moves in on a move in special and then skips on their lease when the full month’s rent is due. When we questioned our managers on why we had so many skips we were told that everyone does and that when they run the credit report it doesn’t show up. This unfortunately was the true, a person who skips has moved out before an eviction can be brought to court, so with no eviction there is no judgement, no judgement equals nothing on their credit report. Even worse, we found out that most managers just traded names of skippers and essentially created a “Black List” of renters not to rent to, which is in violation of federal Fair Credit Reporting Act, and H.U.D. Housing laws.

Seeing a need, we then created The Rent Rite Directory (now theRRD.com, of which I am the C.E.O. of). Originally The Rent Rite Directory was designed to only keep track of skips and other lease violations that are not normally tracked by the credit reporting agencies. It was meant to be a FCRA compliant database for all landlords to easily keep track of lease violations and to share that information with others that had a permissible purpose. It exploded overnight, and this free service was in need of some income to stay open. We could no longer offer the service for free, but did not want to charge our clients for the database since it was building communities and making them better. Instead we became authorized resellers for traditional credit reports and background checks for tenant screening purposes and offered these to our clients at discounted rates to pay for the maintenance of our Incident Reporting Database.

TheRRD kept growing and soon we were getting requests for additional services. Many of these services were already available, but only to institutional, larger, Class A investors. To fill this gap we started to add services that would give our clients (primarily Class B and C investors, and Mom & Pop investors, who make up over 70% of the rental market and real estate agents) many of the same services that were afforded only to Class A institutional investors.   We now offer both Tenant and Employment screening services, vendor referral services and lease listing assistance.  TheRRD is constantly growing and changing, to offer better services to our clients.  We are currently looking to redesign the site to be more user and mobile friendly and offer even more services.

All of our companies have had a recurring theme to them. They have all been geared around real estate, but also, we have always tried to have some sort of social impact or give back to the community. We decided to create a holding company for all of these companies called Pono Asset Management (www.ponoam.com). Pono is a Hawaiian word, and although without a direct English translation, essentially means to do the right thing. With that in mind Pono Asset Management was created as a holding company for our companies but also looking for investments with likeminded future companies.

Great, so let’s dig a little deeper into the story – has it been an easy path overall and if not, what were the challenges you’ve had to overcome?
I’d like to say yes it was a smooth road but as I learned early on from the broken leaf spring on my drive out to California, the road is not always smooth.  Like that trip, most start-ups encounter obstacles, and I believe what makes one successful is not a smooth or easy path, but how one navigates each obstacle.  So, I think a better question might be not if the path was easy, but rather was it traversable, and yes, although we have had our fair share of bumps in the road we have been able to bypass and learn from them.

For instance, we launched CBI in mid-2006, less than two years later the economy crashed and the commercial real estate market came to a halt. We had to reposition our focus to create business for ourselves and our agents. At the same time, our investments lost value, but we had good cash flow. During that same downturn we lost a lot of property management clients, as they wanted to save the property management fees and manage their properties themselves.

What we learned was that even during changing times and adversity, there are opportunities to be had, you just had to be open to identifying them. A key example to this would be when we started investing in another submarket and had skips, instead of just accepting this was the way things were done, it led to a new company, theRRD.com,

Alright – so let’s talk business. Tell us about Pono Asset Management – what should we know?
Pono Asset Management creates, acquires and invests in companies that share our common vision.

Our goal is to promote the community spirit through our companies’ double bottom line approach of socially conscious investments. It is our belief that working together we can achieve enhanced results.

I am most proud of the double bottom lined approach we have toward investments. Every company we start/invest in must be first and foremost a model that can stand on its own before any social benefits, but also looks to create a social impact.

Is there a characteristic or quality that you feel is essential to success?
The number one quality above anything else would be persistence, followed by a positive can-do outlook, and then the ability to act quickly and create an executable plan of action.

4 Common Mistakes Your Clients May Commit When Finding Roommates

Having been in real estate for 30 years as a licensed agent, I understand the desire an agent feels to help out, and more importantly to look out for the best interests of their clients.  However, sometimes even with the best intentions,  a client you helped to either rent a place may find themselves at odds with the landlord and wants to sublease; or may suddenly need a roommate, or need to replace one.  Here are four common mistakes someone in your client’s position should be aware of and which you could advise them of.

1. Not going over the contract extensively

Before they sign the lease go through each section to ensure that they can legally have a roommate. Your client should communicate with the landlord that they are interested in having a roommate, so they can be added to the contract, and thus held to the standard and terms that have already been agreed to. If they’re allowed to have a roommate, be sure to create a list of all the details for the roommate, this includes: parking space, how the utilities will be broken up, how you will keep the common area rooms clean, and of course how they will be splitting the rent. Be sure the roommate agrees to and understands this contract. In other words, communication with your roommate and landlord is key.

2. Not doing a walk-thru prior to signing a lease

Your client should always do a walk-thru before signing the lease. During the walk-thru they should make sure all systems are operating, look for cracks, stains or anything that can be considered damage that they did during your time in the property. Take notes and pictures as you go thru the property. I would recommend creating a second walk-thru checklist that they and the new potential roommate each sign, or have the new roommate sign the original checklist.

3. Not having renter’s insurance

As a multifamily property investor, I find that many renters do not carry renter’s insurance. I highly recommend finding a good carrier and spending the money on a good policy. Renter’s insurance is especially useful when having roommates as mishaps can and will happen. A good policy may cost as little as $12-$15 per month but it will cover a replacement of your TV or laptop if it is stolen or damaged by a leak (many leases carry a clause that the landlord is not responsible for your personal property if it is damaged by a leak). Many policies will also cover property loss even if it was off premises, so if your car is broken into and your laptop is stolen it may be replaced. Some renter’s insurance policies may even cover you if your dog bites someone in the park.

4. Not screening your prospective roommate

If your client is going to sublet a room, be sure they screen their potential roommate even if they are a friend of someone they know since their friend may not know the true reason this individual is looking for a new place to live. A thorough tenant screening, which often includes a credit check, criminal background, and an evictions/liens and judgements search, may help shed some insight as to the renter’s motivation for moving to a new home.

Renting a great place to live can allow your client to create an environment in which they can excel; but they shouldn’t take short cuts when looking for a roommate as it can make your new home a living hell. Following the tips above can help save time, effort, money and lots of headaches for landlords, current and prospective tenants.